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April 2010

Dear Customers and Friends,

Did you know April is Earthquake Preparedness Month, and May focuses on Hurricane Preparedness, and it is Tornado season?   The U.S. Department of Homeland Security and other state and local government agencies are working hard to protect and prepare our nation for emergencies. The Public Safety and Law section of www.firstgov.gov, provides guidance on how to prepare for disaster situations as well as information on what to do after a disaster occurs.

This issue has some tips for reviewing your insurance coverage and taking a household inventory which are critical steps in being prepared.

Sherie Dodsworth
Founder and CEO

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PRODUCT ENHANCEMENT SURVEY IN YOUR MAILBOX SOON!

We continually strive to improve the Vital Records PortaVault system and know that the best enhancement ideas will come from our users.  In early May we will be emailing out a survey to all our customers and sincerely hope that you will take a few minutes to answer the 12 questions.   Thanks in advance for your help!

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DO YOU HAVE ENOUGH INSURANCE? LIFE? HOME? AUTO?

Buy too little insurance, and a mishap could drain away your savings. Buy too much, and you'll pay excessive premiums for years. But how much auto, homeowner's, life and disability insurance do you really need? Use these guidelines to figure it out...

AUTO INSURANCE
Most states require a certain amount of automotive coverage, but these legal minimums are well below the amount that drivers really should have. If you cause an accident in which other people are injured, the claims against you easily could run into the high six figures.

Rule of thumb: Have at least as much in liability coverage as you have in assets. Example: If you have $300,000 in savings and $400,000 equity in your home, carry at least $700,000, less if you have umbrella coverage. Residents of some states, such as Florida, Iowa and Texas, need not include a home in this calculation because state law protects the primary residence in the event of a lawsuit.

You can choose other components of auto insurance based on your circumstances. Examples: There's no need to pay for medical payment coverage if you have health insurance... you might not want collision or comprehensive if you drive a vehicle that is more than five years old. (Collision coverage might be required by a lender or lease agreement.)

HOMEOWNER'S INSURANCE
Homeowner's insurance protects your home and its contents against damage and theft. It also protects you financially if someone is injured on your property and sues you. Rule of thumb...
For property damage, the minimum amount of coverage you need is what it would cost to rebuild your home if it were destroyed. This figure might be substantially higher than the original cost of construction, particularly if the house is old or has had substantial renovations.

To estimate rebuilding costs, multiply your home's square footage by construction costs per square foot in your region -- your agent or a local real estate broker should be able to provide this figure. This yields only the construction costs for a typical home, not for features that make your home special, such as a chef's kitchen. For a more accurate figure, ask your insurance agent for a "true replacement cost estimate." (Also ask your agent about flood insurance if you live in a flood-prone area.)

Liability. As with auto insurance, this component of homeowner's insurance should be at least equal to your assets, including savings and the equity in your home. Only reduce this figure if you have umbrella coverage (see below).

Umbrella Liability Insurance
Umbrella liability insurance protects you from lawsuits by supplementing liability coverage in homeowner's and auto insurance (as well as boat, vacation home and other liability coverage you may have). Generally, if your assets exceed $700,000, you should have an umbrella policy. Most insurance companies offer umbrella policies with coverage starting at $1 million. It is generally cheaper to buy through your home and auto insurer. Cost: About $180 per year. Each additional $1 million adds $70 or less to your annual premium. Once this coverage is in place, you can reduce liability coverage on your auto and homeowner's policies.

LIFE INSURANCE
Most people add up future expenses, subtract current savings, then buy enough insurance to make sure their expenses are covered -- but this could result in your family just scraping by. Instead, buy enough to keep your family comfortable and financially secure.
Rule of thumb: Multiply your annual salary by the number of years remaining until you expect to retire. Example: If you earn $100,000 per year and expect to work for 15 more years, buy $1.5 million in life insurance.

This quick calculation doesn't take into account future salary increases, but since your family would receive insurance benefits as a lump sum, they could invest it and use the profits to offset the effect of lost raises. (For a detailed life insurance needs estimate, use the "Income Replacement Method" tool on the Life Insurance Analysis Center Web site, www.underwriter.com.)

A nonworking spouse should have coverage to reflect his/her economic value to the household. Example: If you have children and child care would cost $300 a week, buy enough to cover the cost. Also: Some spouses each buy enough to pay off their mortgage. Go to insurance.yahoo.com to figure out the minimum your family needs.

Important: Once your mortgage is paid and the children are out of the house, you may no longer need life insurance if you have adequate savings.

Before you cash out or cancel a policy, find out if a life settlement company will buy it from you. To find one, ask an independent life insurance agent or a financial adviser. Some policies can fetch more than $100,000.

Long-term Disability
Select a policy that pays full benefits if you're unable to work in your chosen profession. Buy enough either privately or combined with an employer's policy to replace 60% of your income. The policy should pay benefits for five years -- or better yet, up to full retirement age, when you will be eligible for Social Security as well as retirement benefits. Article written by Paul J. Mauro, CLU, ChFC, Legacy Financial Advisors, Inc.  Published at www.bottomlinesecrets.com

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TAKING A HOME INVENTORY

Do you dread the thought of creating an inventory and documenting the personal possessions you own? You are not alone, only 37% of homeowners who live in hurricane-prone areas have completed this task according to a survey by the Insurance Information Institute.

Why is it so important to have an up-to-date inventory of personal possessions?

  • Assists in determining the proper amount of insurance coverage
  • Will help get your insurance claims settled faster
  • Provides documentation to substantiate losses claimed for income tax purposes

What should an inventory include?

  • Description of the item, the date it was acquired, its cost and serial numbers, if applicable
  • A photograph or videotape of your personal possessions, stored on a CD, DVD or tape cassette

Where should I store the inventory and photographs?

  • Multiple copies of the inventory and the CD/DVD/cassette should be created
  • File one copy in a safe place
  • Give one copy to a family member or trusted advisor
  • Also consider keeping a copy at your place of employment in a locked cabinet or in a safe deposit box

The Vital Records PortaVault includes User Tips and Helpful hints that

  • Provide guidance and forms for taking a personal property inventory
  • Tell you where to get free software to use in taking an inventory
  • Offers tips on reviewing your insurance coverage - a good thing to do once your inventory has been completed

VITAL RECORDS PORTAVAULT

The Vital Records PortaVault is an easy-to-use, comprehensive system which IDENTIFIES, ORGANIZES, STORES AND TRANSPORTS all of the important records and documents commonly found in a home.

  • Eliminate the guesswork in identifying important documents
  • Does not require filling out a lot of forms
  • Filled with helpful hints and guidance
  • Ready when you are: just grab it & go
  • Prevents chaos in emergency situations

Find out more about the PortaVault at www.securitaonline.com

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